Embassy of Pristina: Matra 2022 call for proposals | Information

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Call for proposals

MATRA and Human Rights Fund – 2022

The Embassy of the Kingdom of the Netherlands invites non-governmental organizations to submit project proposals for the Matra & Human Rights Fund before January 3, 2022. Matra means maatschappelijke transformatie, which means “social transformation”. This is part of our support to current and potential candidate countries to the EU and to the Eastern Partnership countries in their attempts to fulfill the conditions required by the EU accession processes (e.g. the Copenhagen criteria and / or association agreements with the EU). The Matra Fund complements the efforts of the European Commission and aims to help countries strengthen democracy and the rule of law, thereby improving stability.

Human rights are the foundation of a democracy in which everyone counts. The Netherlands strives to protect and promote human rights around the world. The Human Rights Fund thus supports organizations working for human rights around the world.

The Dutch government attaches particular importance to these funds, as they aim to strengthen and promote shared European values ​​- values ​​that connect European countries, bridging their cultural diversity. A strong and pluralist democracy under the rule of law, stable democratic processes and good governance are part of these values ​​and of the agenda for Europe.

The Embassy in Pristina works on the basis of the following mission:

We are working for the Euro-Atlantic integration of a secure, prosperous, inclusive and democratic Kosovo that offers equal opportunities to its citizens, as this is the best guarantee of a mutually beneficial relationship with the Netherlands and the European Union.

What types of projects are eligible?

The Matra and HR funds support demand driven initiatives. Project proposals must be in line with our political priorities and the mission statement. To be eligible for support, projects must foster the transformation process in the following areas:

  1. Strengthen the active participation of citizens in judicial reforms;
  2. Strengthening the transparency and accountability of judicial institutions;
  3. Promote reforms of European integration with emphasis on the Stabilization and Association Agreement and the European reform program;
  4. Support resilient local communities that prevent radicalization / violent extremism and promote early warning / early action at the local level;
  5. Promote diversity in the workplace with a particular focus on women and non-majority communities;
  6. Strengthening the position of the LGBTI community in areas outside Pristina;
  7. Increase digital literacy and make young people more resilient in the face of misinformation and fake news.

What are the minimum requirements?

  • Applications are only considered when the formats provided by the Embassy are used (Annex A for the proposal and Annex B for the budget overview. Please note that Annex B contains a sample project budget. Delete sample data and adjust the table if necessary for your project);
  • Provide a short film – video (maximum 1 minute) with the applications in which you explain to us why we need to support your project and how you ensure that the results translate into a lasting impact;
  • Applications must be relevant to the specific objectives of Matra, as outlined above;
  • The project should re-energize local ownership of the problem which constitutes the business case / reason for the project;
  • The applicant must contribute to the project (financially or in kind). This should be clearly specified in the activity and budget overview;
  • The applicant preferably has a minimum annual turnover of 100,000 EUR for at least three consecutive years; If your organization does not meet these criteria, we encourage partnership with organizations that do.
  • The project has a maximum duration of 24 months;
  • When other donors are involved, you should specify this in the application and budget forms. It should be clear what donor contribution goes to the different activities;
  • Beneficiary organizations must provide a declaration in which they underline their commitment to this project;
  • 100,000 EUR per project is our maximum support. Make sure the budget meets the following minimum requirements. Use the attached budget template:
    • No more than 30% of our contribution goes to salaries. For staff involved in the project (regular and contract), provide information on the hours / percentage of the time they are directly involved in the project activities and provide the hourly rate / salary for their involvement;
    • No more than 10% of our budgetary contribution can be allocated to administrative costs (rent, utilities, office equipment, communication, bank charges). Only administrative costs directly involved in the project are eligible for financial support (eg the proportion of office space rental costs that will be used directly for project activities);
    • No more than 10% of the budget can be used for study trips or visits. Please indicate in case of a study trip why this is necessary and specify why the place / country of destination is chosen.

Preference is given to proposals which are:

  • Who use innovative ways to tackle problems (involve the private sector, use a broad coalition that shares a common concern, use digital tools, have a clear media strategy).
  • Aware of the risks, realistic and “Corona-proof”;
  • Gender sensitive;
  • Inclusive and create equal access to project results for all groups in society. In this sense, we encourage organizations to set up activities in areas where the needs are the highest, in some cases this means activities outside the capital;
  • Aim for lasting improvements;
  • Cost sensitive, seek in-kind contributions where possible, use alliances with the business community, work with volunteers, etc.

Are not eligible:

  • Humanitarian aid;
  • Commercial activities;
  • Registered business organizations;
  • Mainly academic projects, i.e. feasibility studies, research, etc. ;
  • Projects which exclusively or largely involve the delivery of goods or materials;
  • Infrastructure or construction projects;
  • Scholarships or education programs;
  • Social programs.

Co-financing with other donors is possible provided that:

  1. The applicant provides statements from other donors on their motivation to fund project activities;
  2. A clear and transparent description is given of the distribution of activities and how the different donors contribute to these activities;

The application procedure

  • The deadline for submitting project proposals is January 3, 2022. The Embassy only considers proposals sent with the formats provided by the Embassy (use Annex A for the proposal and Annex B for the overview of the project. budget);
  • Please send a short video of no more than one minute in which you (or preferably a beneficiary of your project) explain why we need to support this project;
  • Proposals must meet the minimum requirements;
  • The application and the video should be submitted to the Embassy of the Kingdom of the Netherlands in Kosovo; to [email protected]
  • The application and video must be submitted by the project organizers themselves, although they may be assisted by third parties, such as Dutch NGOs;
  • Applications must be submitted in English (the video must also be in English or one of the official languages, Albanian or Serbian, with an English translation – subtitles or voiceover);
  • The applicant must sign all documents submitted for the application.

Approval, contract, payment and report

If the project is approved, the applicant will receive two copies of the contract, outlining the conditions of the grant. A copy must be signed and returned to the Embassy of the Netherlands. Upon receipt, the first installment of the grant will be paid.

The maximum duration is two years (24 months). The applicant is required to submit mid-term and final narrative and financial reports on the results achieved. Final narrative and financial reports should be submitted within one month of project finalization. The report should describe the activities carried out to date, activities still planned (if any), problems encountered, achievements, lessons learned, etc. After approval of these documents, the Embassy will pay the remaining installment (s). The Embassy reserves the right to inspect project accounts and activities at any time.


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